![]() ![]() When writing the final copy of the minutes, the notes should appear in the proper sections.ĭiligent Corporation designed their minute-taking software program, Diligent Minutes, to address this dilemma. If this happens, it's appropriate to take notes under the appropriate section or take them sequentially. This is just one of the things that makes taking minutes and writing them up a bit confusing. For various reasons, the board may address an agenda item and move on to another agenda item, and then realize that the board needs to revisit a previous agenda item. When meetings go smoothly, the board will follow the agenda in order. The idea behind having a formal agenda is that it gives the board chair an order of items with the proper priorities. Usually, boards must keep their minutes between five and 10 years.įollowing the Order of the Agenda When Writing Final Versions of Minutes State laws vary on how long boards must keep records of their board minutes. In addition to standing as a record of the board's work, minutes can also affect the reputation of board members, either positively or negatively. ![]() It's important that minutes are complete and accurate. While much of the work in taking minutes is already completed, minute-takers still need to take a few more steps to organize the minutes, get final approvals, and store minutes in a safe, approved place.īoard meeting minutes are a legal and official record of the board's actions and decisions. ![]() When the board meeting is over, the minute-taker can give a sigh of relief. ![]()
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